Office of Human Resources

1. Complete Form I-9, Section 1:  You will receive an email from our HR system Workday, requesting that you set up a Brandeis employee account and complete onboarding tasks, including completing Form I-9, Section 1 online. All new employees should complete this step before beginning your first day of employment. To minimize processing delays, please complete this form as soon you receive the Workday email. If you have questions, contact your Brandeis Recruitment and Talent Specialist from your Offer Letter email.
2. Collect I-9, Section 2 Acceptable Documents: Make note of the Acceptable Documents that are needed to complete Section 2 of the I-9 Employment Eligibility Form. You will need to bring these documents with you when checking-in with HR on your first day of employment. The list of Acceptable Documents can be found within the Form I-9.
3. Schedule HR Check-In Appointment: After completing Form I-9, Section 1, contact your Brandeis Recruitment and Talent Coordinator to schedule your HR Check-In appointment. All new employees must check-in with HR on their first day of employment to verify your I-9, Section 2 Acceptable Documents.

Important note: If you will be working remotely, contact the Recruitment and Talent Coordinator at least two weeks prior to your start date to obtain instructions for the remote I-9 process.

From your offer letter email, make note of your scheduled new employee and benefits session (if eligible) and discrimination prevention orientation session.

1. Visit HR: On your first day, visit Human Resources to check-in with the front desk. HR is located on the 2nd floor of Bernstein-Marcus.
2.  I-9, Section 2: Present your Acceptable Documents to the HR front desk for I-9, Section 2 employment eligibility verification. You must present your I-9 verification documents by your first day of employment. Failure to do so will result in a delay for your start date and may result in employee termination.
3. Existing UNET ID: Inform the HR front desk whether you already have a UNET ID (in the form of [username]@brandeis.edu). If you do not have an existing UNET ID, you will create one on your second day of employment. If you have an existing account, request a password reset. Please allow 24 hours after submitting paperwork to the HR front desk (from the “HR Check-In” step) before creating a Brandeis UNET ID or resetting your password. You may already have an existing UNET ID if:
   • You are a current or former Brandeis student
   • You previously worked at Brandeis
   • You have a Sponsored Account
4. New Hire Packet: You will receive a new hire packet from HR check-in, which includes:
   • Benefits and new employee orientation session dates
   • Request for Identification Card Form for new employees

Obtain Employee ID Card: After your HR check-in, visit the Campus Card Office in Epstein Building room 101 to receive your employee ID. The office issues ID cards between the hours of 9am to 4pm, Monday to Friday.

• Bring your Request for Identification Card form you received from the HR check-in.
• Questions? Contact the Campus Card Office for any questions.

Obtain Parking Permit: If, after receiving your Employee ID card, you would like to park your car in a campus lot, visit Public Safety in the Stoneman Building to register your car and receive your parking permit. The Parking Office is open from 9 a.m. - 1 p.m. and from 2  - 4:30 p.m., Monday to Friday.

• Be sure to bring your Brandeis employee ID card
• You will also need information on your:
  • Vehicle’s make/model/license plate #; and
  • Department and building you will be working in
• Questions? Contact the Parking Office for any questions.

1. Visit Identity Site: If you do not have an existing UNET ID, you can create one by visiting the Brandeis Identity page. If you have an existing account, request a password reset.
   • Please allow 24 hours after submitting paperwork to the HR front desk (from the “HR Check-In” step) before creating a Brandeis UNET ID or resetting your password.
2. Create UNET ID: Under the “New Users” heading, click on the “Create an account” link for Student, Faculty, Staff & Alumni. Then follow the wizard to create your account.
   • Brandeis strongly recommends that, if available, your UNET username be in the form of “[first initial][last name]” (e.g. “jdoe” for Jane Doe).

1. After creating your UNET account, sign up for Duo. Duo is a two-factor authentication (2FA) technology that further protects your UNET account to login to Brandeis services.
   • For more information, visit the Brandeis ITS website and the Duo FAQ.
2. To begin setup, visit Duo Device Management to enroll in Duo.

Setup Personal, Contact, and Payroll Information via Workday:  After completing your UNET ID setup and enrolling in Duo, follow the steps in the Workday Onboarding Tasks to setup your personal, contact, and payroll information.

Attend New Hire Orientation: Be sure to attend the Brandeis New Hire Orientation at the date and time that you are scheduled for. This is a mandatory orientation that will inform you of Brandeis policies and procedures and introduce you to the resources and tools available to you as a Brandeis employee.

1. Review Eligibility: Review Benefits eligibility requirements. For questions, contact the HR Benefits Office.
2. Attend Benefits Orientation: Be sure to attend the Brandeis Benefits Orientation following the New Hire Orientation.
3. Enroll in Benefits: If you are eligible and desire to enroll in a benefits plan through Brandeis, you must enroll within the first 31 days of your hire date. Enrollment information will be provided in the Benefits Orientation. Contact the HR Benefits Office with any questions.