Information Technology Services

Home / Services / Software & Business Systems / Available Software / Microsoft 365 Applications & Availability

Microsoft 365 Applications & Availability

Overview

Brandeis has licensed Microsoft 365 Education in order for faculty, staff, and students to have access to a suite of Microsoft applications that includes Microsoft Word, Excel, and PowerPoint.

Active faculty, staff, and students have full usage of Microsoft 365 under an A3 license that includes full use of the Microsoft Suite, including the online and desktop versions of Microsoft Word, Excel, PowerPoint, and OneNote. Your Microsoft Online account includes 25GB of storage. With an Office 365 A3 license, you can install Office applications on up to five devices per user, which can include a combination of computers, tablets, and mobile devices per user.

Temporary staff, scholars and researchers with affiliate appointments only, and contingent workers have access to online versions of Microsoft 365 only (called an A1 license); these users do not have the ability to install these applications on devices. Your license for Microsoft products includes Office 365 for the Web with online versions of Microsoft Word, Excel, PowerPoint, and OneNote. Your Microsoft Online account comes with 25GB of storage.

Accessing Microsoft Applications

Users with an A3 license that includes desktop versions who are issued a Brandeis device will have the applications added to their device by Desktop Systems during the imaging process. Active faculty and staff who had been issued a Brandeis computer that has been imaged or re-imaged after August 1, 2024 will be required to log into the desktop version of your Office Suite with your Brandeis username and password in order to verify your license. As a reminder, you can also install Office software on up to five devices.

Students will need to log into www.office.com to access the desktop versions. Click "Sign-in" and enter your Brandeis email. Choose "work or school" account, then use your Brandeis password to log in. You will be able to download the applications to your device from the site there. If you already have the Office Suite desktop applications, you will need to log back in with your Brandeis username and password.

Users with access to online versions of Microsoft applications will go to www.office.com, click "sign-in" and enter their Brandeis email. Choose "work or school" account, then use your Brandeis password to log in. Click the "apps" icon to access your online versions of the available Microsoft applications.

Please be aware that not all applications listed in the Apps section are available to Brandeis users. You can read more about Microsoft 365 Online applications and their availability on our Licensing and Usage webpage. In 2025, Brandeis reviewed our non-MS office applications and determined that, due to a lack of technical resources and support, we will be removing some of these apps from our office.com website. This will not include Word, Excel, PowerPoint or OneNote. You can read more about this initiative on our project webpage.

Frequently Asked Questions

Expand All

What is included in Microsoft 365 Education?

I logged into office.com with my credentials. How do I open an Office app?

There are two ways to open an Office App.

The first way is to access the App Menu in the upper left-hand corner of your screen made up of nine dots. Click the dots, then choose the application and double-click

The second way is to choose one of the apps from the left-hand side of your screen and click the desired one.

I have the A1 license, which allows me access the online version of Microsoft 365 only. Will I still be able to access the Microsoft Office files I have stored locally on my computer?

Yes, you can still open locally stored files from your device. There are two ways to do so:

Open the Office app (such as Word) in Microsoft 365 Online. Select "blank document", click "File" again, then choose "Open Files from this device and browse to your personal files. You will need to have pop-ups enabled in your internet browser.

how to upload your local files to a blank document

Or, you can click the "Upload" button and browse to your personal files. The file will be uploaded and open in a separate tab. You will need to have pop-ups enabled in your internet browser.

How do I save my edited file online?

How much storage space do I have in OneDrive?

I want to save my file locally after I uploaded and edited it. How do I do that?

I only have access to the Online license. Do I have to upload all my files to access them?

I have uploaded and saved a file. How do I access it in OneDrive?

I'm trying to upload a file, but nothing is happening. What do I do?

You may need to allow pop-ups in your browser so that the new browser tab will open.

In Chrome:

Click the three dots in the top right corner
Go to Settings
Search for "pop-up"
Select "Site Settings"
Select Pop-up and use redirects
Under "Allowed to send pop-ups and use redirects" add https://c569257608da4dcaafbc-my.sharepoint.com

In Safari:

Click the Safari menu
Go to Settings and click "Websites"
Select Pop-up Windows in the left pane
Change the pop-up for https://c569257608da4dcaafbc-my.sharepoint.com to "Allow"
Change the pop-up for office.com to "Allow"

In Firefox:

Select the Firefox menu (for Macs) or click the 3 dots in the top right corner (for PCs)
Go to Settings.Search for "Pop-ups"
Click "Exceptions" at "Block Pop-up windows"
Add https://c569257608da4dcaafbc-my.sharepoint.com
Click "Allow"
Click "Save Changes"

In Edge:

Click the 3 dots in the top right corner
Go to "Settings"
Search for "Pop-up"
Click "Add" in the "Allow" Section
Add https://c569257608da4dcaafbc-my.sharepoint.com
Click "Add"
Close Settings

Can I install the Office Suite on more than one device if I have a license for the desktop versions?

If there's an issue with my Microsoft applications, who should I reach out to?

Support

If you have any questions regarding Microsoft products or licensing, please email help@brandeis.edu, or call X64367 (6-HELP) from an on campus extension or 781-736-HELP (4357) for calls made from non-campus lines.